Suppose you have a position with many responsibilities and activities, such as being a manager in a company or your own business. In that case, it is very likely that you want to have everything under control and therefore take it all upon yourself. But this mentality leads to exhaustion and intense stress.
It does not matter how capable you are and how many things you can do. No matter how hard you work, there is always a limit to what you can manage on your own. So, do not hesitate to ask for support and help and assign part of the project or even the whole project to someone else. Of course, we understand that as easy as this sounds, it is just as difficult. Many times you feel that you can not trust someone else and that from the moment you know from the outside what needs to be done, you are the one who should be involved.
Is this job worth your time?
Assignment of tasks is a beneficial skill and one of the most classic time management techniques. The time you have available is limited, and the tasks that require your attention are many. So if you carry all this weight on your back, you will feel it flatten you at some point. And contrary to what one might think, it is very efficient and effective as long as you do it right.
When do we assign a task?
Of course, just because a job saves you time does not mean that you just have to sit on the sidelines and order others. Nor does it mean that you have to entrust everything to others. This creates more problems than it solves. In order for the assignment of tasks to be a profitable process, certain conditions are needed.
The work does not need to be done only by you.
The main purpose of outsourcing is to save time and productivity. You achieve this by shaking off those tasks that are not so important but must be done so that you can concentrate on those that are more important and those that can not be done by someone else. So before you ask someone else to help you, ask yourself. Am I the only person who can do it, and if not, is it something I can entrust to someone else?
Do not assign a task to anyone.
Before assigning a project to someone, you should first consider some things. What knowledge and experience does he have, how busy he is already, and if the object of his work is in line with what already concerns him. It is equally important to think about whether you will help him develop and gain experience and new knowledge with this assignment. After all, the practical assignment of a task is a win-win process, and of course, it is something that the other side also cares to accomplish.
Always give precise instructions and details.
It does not matter if something is self-evident. Ensure that the person who will undertake to complete a task knows exactly what you want and what process needs to be followed. Being as detailed and clear as possible from the beginning is a strategy that will help you avoid any misunderstandings and misinterpretations. This saves you both the time you would spend later on communicating and correcting mistakes and errors.
Have confidence, but do not neglect the control of progress.
It is important to show trust when you ask someone to take on something. Give him the freedom and space to get by in his own way. In this way, on the one hand, you stimulate his morale and self-confidence, and on the other hand, you build a relationship of respect and understanding. A kind of relationship that is very important and necessary, especially in the workplace.
Of course, this does not mean that you do not control yourself at all. After all, you have to stay in control. For this reason, please do not neglect to check his progress occasionally to confirm that everything is going well. If necessary, you can offer useful and constructive feedback.
All of the above job assignment tactics will help you grow along with the rest of your employees. So in addition to saving valuable time, you will be able to become more efficient in your work. In this process, some business coaching with Anna Kontaratou will surely help you reach your own personal and professional goals.